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5 ways businesses can more effectively use video calls

17th February 2021 Print

Video calls have really come to the forefront during the COVID-19 pandemic. Though many companies were already using video conferencing before in some capacity, widespread remote working has meant more businesses are relying on this technological innovation. 

In fact, one study showed that 30% of organisations worldwide started using video calling for the first time because of the pandemic. As with all things which are tried for the first time, things don’t always go smoothly right from the start. 

If you are looking for ways to improve your video conferencing or you are a complete novice, even if you are a technology pro, here are 5 ways that businesses can more effectively use video calls.

1. Use a flexible communications software

It is an absolute must that your business chooses a software which is simple to use for all ages and abilities. A simple communication software such as Voco allows you to connect however and whenever you need, taking and making video or voice calls on any device. 

With Voco you can easily add users and numbers through their app, which can be downloaded onto any desktop or phone. This allows you to enjoy complete flexibility operationally and geographically. 

2. Ensure internet connection is stable 

There is nothing worse than logging onto a conference call and not being able to hear anyone. Even worse is when no one can hear you. A lot of the time, this can be due to your internet connection. To improve business video calls, make sure your internet connection is stable and of an acceptable quality for the programme you are using.

3. Stay away from distraction

If you remember the viral video of a father being interrupted by his children whilst being interviewed on live TV, you will certainly know how important it is to stay away from possible distractions! To avoid any mishaps, choose a quiet place with a neutral background to take your business video calls. 

4. Send out an agenda

To make sure that the meeting is as effective as it can be, try to distribute and agenda with plenty of time beforehand. This way, everyone on the video call will have had enough time to formulate their thoughts and ideas so that they are coming to the meeting thoroughly prepared. 

5. Speak slowly and clearly 

Faster doesn’t always mean better. Even with a good internet connection, there may be a time lag to your video call. Because of this, it is important to make sure that everyone speaks slowly, clearly, and loud enough for everyone to hear. This lets everyone to communicate their thoughts or talking points effectively and efficiently, allowing for a more productive video conference.

As you can see, conferences and meetings done via video calls are allowing businesses to get through the COVID-19 pandemic and its remote working. By following these 5 tips, your business will be able to make sure that every video call you make is as efficient as possible.