Office Coordinator
Dublin, Ireland

Job Information
Salary: - pa
Position Type: Permanent
Ref: Office Coordinator

Job Description
We are seeking a high energy, results-oriented Office Coordinator for our new office. This
position will help facilitate operational success by providing a wide range of services in a fastpaced,
multi-tasking work environment. The Office Coordinator will be the first point of contact for
all visitors and clients. In short, we need a person to ensure our daily office operations run
effectively and efficiently. If you have a strong attention to detail, the ability to tackle competing
priorities and consider your communication skills to be top notch then check out the job
description below.
What you’ll be doing…

Greet and respond to visitors in a courteous and professional manner

Answer all incoming phone calls and direct inquiries to the appropriate person

Issue and maintain photo ID and access cards as well as keep an inventory list for all
photos

Assist with mail duties including shipping, receiving, sending, sorting and distributing
packages

Pick up mail at post office when needed

Assist with building management issues and respond to vendors in a professional
manner

Create and deliver correspondence to vendors

Draft office documents and correspondence

Maintain the employee directory on the company intranet

Order office material and maintain inventory

Maintain kitchen and office appearance

Assist with employee events

Assist with travel planning and purchasing

Schedule meetings and write and distribute meeting minutes

Monitor vacation and sick days for the team (liaising with Payroll)

Perform other administrative duties and projects as required
The Ideal Candidate…

2 -3 years of office administration/reception experience

Post-secondary education or related training and equivalent experience an asset

Ability to adapt and provide support in a fast-paced, customer-focused environment

Excellent written and verbal communication skills

Advanced knowledge of Microsoft applications

Self-motivated, resourceful and able to work with minimal supervision

Flexible and team-oriented

Internet aware, able to perform online research and update simple intranet sites

Ability to work under pressure, handle multiple tasks and meet tight deadlines

Hard worker and a proactive problem solver

Professional with a friendly and positive disposition

Excellent organisational skills

Strong multi-tasking abilities

High attention to detail

How to apply for this job:
Email your CV to: admin@recruitspain.com

Contact Name: Consultant
Company/Organization: RecruitSpain
Telephone:
Ad Ref: 167225