Jaama Management Software helps fleets to cut costs

Companies using Jaama’s fleet management software to manage their car and commercial vehicle transport operations are identifying cost savings running into thousands of pounds.

Jaama’s online Key2 Vehicle Management is at the cutting edge of fleet software and one commercial vehicle fleet has so far saved almost £6,000 as a result of the technology highlighting almost 100 discrepancies relating to vehicle registration documents, Road Fund Licences and MoT certificates.

With the onset of recession putting every single facet of a company under the financial microscope, the ability to identify cost savings is likely to be crucial to long-term business survival and success, according to Jaama managing director Jason Francis.

Meanwhile, other fleet customers have used their Key2 vehicle management software to identify a range of cost-cutting measures that have resulted in fuel savings, cuts in vehicle maintenance spend, the realignment of vehicle contracts and reductions in car rental use.

Mr Francis said: “The functionality of Key2 means that all inputted data is automatically cross-checked and that is where one commercial vehicle fleet has identified savings totalling almost £6,000 a year at current prices. Given the economic climate such savings in vehicle operating costs vital.”

From the discrepancies identified five vehicles were found to be overpaying for Road Fund Licence fees because they were not using their Reduced Pollution Certificates to benefit from discounted tariffs. As a result, this has been corrected and the company will make an annual saving of almost £2,000.

In addition, the technology highlighted that almost half of the company’s 47 minibuses qualified for free Road Fund Licences as they only transport physically or mentally disabled people. This benefit was unknown to the company and, as a result, annual savings of £4,000 will accrue.

Elsewhere, other Jaama customers using Key2 have identified:

Fuel savings as a result of the ability to compare actual MPG against expected MPG, as manufacturers’ fuel economy figures are available on the system. This means drivers with a heavy right foot can be identified for possible driver training, fuel-hungry vehicles can be targeted and possible fuel pilfering stopped.

Vehicle replacement cycle modifications, particularly in relation to leased vehicles where a system of pooled mileages has been introduced to limit end of contract high mileage charges.

Maintenance savings as a result of the technology highlighting when repairs and parts replacement was last carried out by a dealer. This has put an end to ‘unnecessary’ service maintenance and repair work.

Savings on car hire as a result of more easily identifying spare fleet cars that can be swiftly reallocated to staff.

Mr Francis said: “Moving to sophisticated web-based software reduces an almost impossible workload for many corporate departments, including fleet, HR and payroll, as our systems links seamlessly with other existing technology.

“The technology will also capture more information than ever before so managers can be far more proactive and analytical in their reporting. As a result operating efficiencies will be achieved and ultimately costs will reduce with the added benefit of the software identifying financial savings that have previously been missed.”